Release Notes | AHS FY2024 Updates

Release Date: 9/29/23. For customers with AHS only.

Updated over a week ago

Overview

The information in this article pertains only to customers with AHS. This release will include the 2024 updates for HMIS Data Standards. These changes will automatically be implemented in your instance of Apricot on September 29th, 2023.

This list may not cover all changes made. For a complete breakdown of what has changed for FY2024 (non-Apricot specific) as well as collection point details, please visit the following page:

To locate data elements within the forms, please use the Data Map provided below:

Summary of Changes

Below is a detailed summary of the changes being implemented on 9/29.

Universal Changes

  • “Client refused” has been updated to “Client prefers not to answer”

  • “Domestic Violence Victim” has been updated to “Survivor of Domestic Violence”

  • Logic changes lead to expanded question availability in forms

  • Compliance Report updates to match all required changes (APR/CAPER/CE-APR, etc.)

    • Due to new changes rolled out by HUD on 9/26, the PATH report will not be available on its updated format. Please keep an eye out for communications about when the updated report will be available.

Individuals - Demographics

Gender

  • "Female" has been updated to "Woman (Girl if child)"

  • "Male" has been updated to "Man (Boy if child)"

  • "A gender that is not singularly 'Female' or 'Male' (e.g., non-binary, genderfluid, agender, culturally specific gender)" has been updated to "Non-Binary"

  • Two new options have been added:

    • "Culturally Specific Identity (e.g., Two-Spirit)"

    • "Different Identity" with a text box to specify

Race and Ethnicity

  • The two fields have been combined into a single demographic

  • "Hispanic/Latin(a)(o)(x)" has been updated to "Hispanic/Latina/e/o"

  • Two new options have been added:

    • "Middle Eastern or North African"

    • "Additional Race and Ethnicity Detail" with a text box to specify

V1 Field 11

  • A new response has been added: "Space Force"

Forms

HMIS/CE Participation Status (NEW!)

Important Note:

A new required form has been created for data to be collected to track a project's HMIS participation status with a Start Date and End Date. The same applies for Coordinated Entry participation status, in addition to tracking the type of CE Project and whether it receives Referrals. This data must be transactional, or collected whenever any changes occur for a project.

All organizations must enter a response for both statuses in this form for all projects as part of the FY2024 Data Standards. This means each project will have 2 records of this form: one specifying the HMIS Participation status and a second detailing the CE Participation status.

Income and Benefits Assessment

  • 4.04 Field 6 "Veteran's Administration (VA)" has been updated to "Veteran's Health Administration (VHA)"

  • The following fields have been removed:

    • W3 Medical Assistance Field 2

    • Dependent A (Receiving Public HIV/AIDS Medical Assistance)

  • The following fields have been moved from the HMIS Assessment to the Income and Benefits Assessment:

    • 4.04 "Minor text updates"

    • W3 Section

Program Enrollment

  • V4 Field 1 responses have been updated:

    • "30% or less"

    • "31% to 50%"

    • "51% to 80%"

    • "81% or greater"

  • V5 Last Permanent Address has been removed

HMIS Assessment

  • The following fields have been removed:

    • C1 Wellbeing and all other wellbeing questions

    • U1 Worst Housing Situation

    • W3 Field 2 and Dependent A (Receiving Public HIV/AIDS Medical Assistance)

  • A new field has been added – "C4 Translation Assistance Needed"

    • The field includes the following:

      • Yes/No for assistance needed

      • a list of preferred languages

      • a text box to specify if a different language than those from the list applies

  • Two elements received an updated answer list and additional details to collect for a Subsidy Type as part of Appendix A:

    • 3.12 Destination

    • 3.917 Prior Living Situation

  • 4.04 Field 6 "Veteran's Administration (VA)" has been updated to "Veteran's Health Administration (VHA)"

  • W5 Field 1 has new or updated responses:

    • "Jail/prison"

    • "Deceased"

Ongoing Street Contact for Emergency Shelters, Street Outreach, and Services Projects

  • 4.12 "Current Living Situation" has an updated answer list and additional details to collect for a Subsidy Type as part of Appendix A

Project

  • The following fields have been removed:

    • “Emergency Shelter Tracking Method”

    • "HMIS Participating Project"

  • Two new project types have been added:

    • “Emergency Shelter – Night-by-Night”

    • “Emergency Shelter – Entry Exit”

  • Two funding sources have been removed:

    • “HUD: CoC – Joint Component RRH/PSH”

    • “HUD: Rural Housing Stability Assistance Program”

  • Three funding sources have been added:

    • “HUD: ESG RUSH”

    • “HUD: Unsheltered/Rural NOFO”

    • “HUD: Rural Special NOFO”

  • A new field has been added for identifying “RRH Subtype”

Coordinated Entry Event

  • 4.20 Dependent C has been changed to a list of applicable projects

Services Provided

  • R14 has an updated response – Response 12 “Post-natal care for client (person who gave birth)”

  • V2 Field 2 has an updated response – Response 7 “Shallow Subsidy”

  • V3 Changes

    • Field 1 text has been updated to “Start Date of Financial Assistance”

    • Field 3 has new or updated responses:

      • Response 10 “Child care”

      • Response 15 “Shallow subsidy – financial assistance”

      • “Landlord incentive”

      • “Tenant incentive”

    • A new field has been added – “End Date of Financial Assistance”

RHY Form

  • R18 Field 1 and Field 2 received minor text updates

Additional Support

Videos are also available to review the above changes in a visual format. You may access the videos through the below links:

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