We are pleased to announce data captured within Classes & Terms is now reportable in Apricot Results Reporting.

Users can now access ARR’s flexibility, formatting, and performance benefits with attendance data. Additionally, ARR handles grouped data points (Activities, Custom Muti-Select) more elegantly.

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Getting Started

Attendance Data will automatically be included in the Universe corresponding to the form that you've configured for Attendance Tracker.

In this case, our Attendance is configured to work with our Participant Profile form, and so our Attendance Data will be found in the Universe corresponding to our Participant Profile.

The Attendance folder will be located at the bottom of the list of objects in the universe.

Data Definitions

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  • Participant Attendance Id - Id of the specific participant attendance record

  • Attendance Date - Date of the specific participant attendance record

  • Attendance Status - Present, absent, or null for specific record

  • Attendance Tag - Attendance tag for a specific attendance record (tardy or make-up & excused or suspended)

  • Arrival Time - Arrival Time for a specific participant attendance record

  • Departure Time - Departure Time for a specific participant attendance record

  • Grouped Activity Options - Grouped Activity Option values for a specific record

  • Attendance Activity Options - Activity Option for a specific record

  • Attendance Notes - Notes for a specific participant attendance record

  • Participant Attendance Creation Date - When specific attendance record was first made

  • Participant Attendance Modification Date - Date of most recent update to attendance record

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The "Participant Additional Options" folder contains the following data fields related to participant attendance additional option (non-standard, configured datapoints).

  • Additional Option Dropdown, Multi-Select Option - Non-standard dropdown or multi-select options for participant attendance record

  • Grouped Additional Option Dropdown, Multi-Select Option – Grouped non-standard dropdown or multi-select options for participant attendance record

  • Additional Option Text Id - Id for non-standard text option for specific additional option and participant record

  • Additional Option Text Value - Non-standard text option value for specific additional option and participant record

  • Additional Option Numeric Id - Id for non-standard numeric option for specific additional option and participant record

  • Additional Option Numeric Value - Non-standard numeric value for participant attendance record

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The "Participant Risk Status" folder contains the following data related to participants' current and previous risk statuses.

  • Risk Status Id - Id for current risk status for specific participant

  • Risk Status - Status value for current risk status for specific participant

  • Risk Status Creation Date - Creation Date for specific risk status for specific participant

  • Risk Status Modification Date - Modification Date for specific risk status for specific participant

The "Historical Participant Risk Status" folder contains historical risk status for a specific participant.

  • Historical Risk Status Id - Id for specific risk status history record

  • Historical Risk Status - Status value for specific risk status history record

  • Historical Risk Status Creation Date - Creation Date for specific risk status record

  • Historical Risk Status Modification Date - Modification Date for specific risk status record

The "Class" folder contains data fields related to classes for Attendance.

  • Class Id - Id for specific class

  • Class Name - Name of specific class

  • Class Description - Description of specific class

  • Class Status - Current status of specific class (active or inactive)

  • Class Creation Date - Creation Date for specific class

  • Class Modification Date - Modification Date for specific class

The "Term" folder contains data fields related to term.

  • Term Id - Id for specific term

  • Term Name - Name for specific term

  • Term Location - Location for specific term

  • Term Start Date - Start Date for specific term

  • Term End Date - End Date for specific term

  • Term Start Time - Start Time for specific term

  • Term End Time - End Time for specific term

  • Completion Criteria Used - Whether completion criteria is being utilized

  • Completion Criteria Option - Indicates if completion criteria is percentage or number

  • Completion Criteria Value - Number of days a participant is required to be present in specific term

  • Term Creation Date - Creation Date of specific term

  • Term Modification Date - Modification Date of specific term

The "Enrollment" folder contains data fields related to a participant’s enrollment.

  • Enrollment Id - Id for specific enrollment

  • Enrollment Date - Date specific participant was enrolled in a specific term

  • Unenroll Date - Date specific participant was unenrolled from a specific term

  • Unenrollment Reason - Reason specific participant was unenrolled from a specific term

  • Enrollment Creation Date - Creation Date for specific participant was enrolled in a specific term

  • Enrollment Modification Date - Modification Date for specific participant enrollment in a specific term

The "Session" folder contains data fields related to sessions.

  • Session Id - Id for specific Session

  • Session Name - Name for specific Session

  • Session Creation Date - Creation Date for specific Session

  • Session Modification Date - Modification Date for specific Session

The "Additional Options" folder contains data fields related to non-standard data fields.

  • Additional Option Label - Label of specific additional option

  • Additional Option Type Id - Id of option type for specific additional option

  • Additional Option Creation Date - Creation Date of specific additional option

  • Additional Option Modification Date - Modification Date of specific additional option

  • Option Type Value - Value of specific Option Type

  • The Dropdown & Multi-select folder contains data fields related to dropdown options for a specific additional option and class.

  • Single Dropdown Option Id - Id of specific Dropdown Option

  • Single Dropdown Option Value - Value of specific Dropdown Option

  • Dropdown Option Creation Date - Creation Date of specific Dropdown Option

  • Dropdown Option Modification Date - Modification Date of specific Dropdown Option

The "Activity Options" folder contains data fields related to Activity Options configured within Attendance Note Settings at the Class level.

  • Single Activity Option Id - Id of specific activity option

  • Single Activity Option Value - Value of specific activity option

  • Activity Option Creation Date - Creation Date of specific activity option

  • Activity Option Modification Date - Modification Date of specific activity option

The "Quick Note Options" folder contains data fields related to Quick Note Options for a specific class.

  • Quick Note Id - Id of specific quick note option

  • Quick Note Value - Value of specific quick note option

  • Quick Note Option Creation Date - Creation Date of specific quick note option

  • Quick Note Option Modification Date - Modification Date of specific quick note option

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